Basic Course Information

Course name:  Grant and Cooperative Agreement Compliance Course for USAID Staff and Partners

Date: Various Dates Throughout Calendar Year Days: 5 days in duration Time: 8:30 a.m. – 4:30 p.m. (includes lunch and morning and afternoon break)

Location: US and worldwide locations

USAID Staff completing this course have successfully earned 40 Continuing Learning Points (CLPs) for fulfillment of their continuing education requirement as certified USAID Agreement Officer Representatives (AORs).

Recipient participants earn 40 Continuous Professional Education (CPE) credits in Specialized Knowledge and Applications field of study, based on Claro KC’s accrediation from the National Association of State Boards of Accountancy, Inc (NSABA).

Course Description

Claro KC’s Grants and Cooperative Agreements Compliance course is designed to enhance participants’ understanding of USAID rules, regulations and procedures associated with grants and cooperative agreements. Created and taught by former USAID Agreement Officers with expansive and recent experience in all aspects of USAID, the course curriculum is focused on post-award compliance.

The course is designed to be highly interactive and applicable to participants’ jobs so they return to work with practical tools that they can use to improve job performance immediately.

Course Objectives

Upon completion of the five-day course, participants will be able to:

  • Associate why requirements of the assistance process were developed and what is expected of Recipients and the role of USAID Agreement Officer Representatives (AORs)
  • Undertake a guided tour through the myriad of USAID rules and regulations designed to ensure compliance and successful project implementation, including a detailed examination of 2 CFR 200 regulations (issued in December 2014)
  • Resolve award and sub-award implementation issues
  • Decide which USAID prior approval requirement is appropriate and learn about award extensions
  • Interpret waivers, when they are required and how they impact the project
  • Assess and understand organizations’ policies related to the implementation of USAID regulations and how to ensure successful award administration and achievement of stated objectives
  • Define and understand the structure of USAID and how to build cooperative and beneficial relationships
  • Prepare organizations to achieve successful audits, audit resolutions and realize proactive measures to prevent disallowances from occurring
  • Apply and understand appropriate report-keeping procedures for maintenance of documentation

Course Level and Participation

The program level of this course is basic. Course registration is open to all USAID staff and Recipients involved in grants and cooperative agreements award and administration. The course is also designed for compliance officials, financial staff and program officers managing USAID financed programs and activities.

No prerequisites or advanced preparation are required to attend the course.

Course Delivery and Structure

The course includes five, full-day sessions for a total of 40 classroom hours.

The delivery method of the course is Group Live. The course is delivered in a way that enhances learning through interaction with the instructors and other participants in the classroom.

Tuition and Fees

On-Site courses at USAID Missions or Recipient facilities (up to 24 participants)

Link for Claro KC Fee Schedule for latest pricing: http://clarokc.net/fee-schedule/

OR

Tuition for open registration courses is $1,995 and includes:

  • All course facilitation and support
  • Course materials and supplies

Refund and Cancellation Policy

Should Claro KC need to cancel a course, all registrants will be notified by email immediately, but no less than 30 days prior to the scheduled start date. In the event that Claro KC cancels a course, all registrants will be given a full refund.

If a registrant cancels more than two (2) weeks prior to the course start date, Claro KC will apply a credit of the tuition fee to the individual or organization to attend the next available course.

If a registrant fails to attend class or cancels less than two (2) weeks prior to the class start date, no refunds or future course credits will be provided.

Continuing Professional Education

Claro KC is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. Upon completion of the course, Claro KC recommends that participants receive 40 CPEs. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.nasbaregistry.org.
NASBA field of study classifications:

  • Accounting
  • Auditing
  • Business Management and Organization
  • Business Law
  • Finance
  • Personnel/Human Resources
  • Specialized Knowledge

Complaint Resolution Policy

Claro KC is committed to providing quality services to our course participants. To do this, Claro KC provides an avenue for participants to report any form of dissatisfaction.

Complaints will be addressed professionally, competently and confidentially. In the event that a complaint must be made, participants are encouraged to contact Claro KC’s Vice President, Jeffrey Bell, at info@clarokc.net.

The Vice President will:

  • Assess seriousness of the complaint;
  • Assess appropriate options for resolution; and
  • Ensure that proper records of complaints (resolution process and outcomes) are maintained.

Course Instructors

All Claro KC courses will be taught by a team of former USAID Agreement Officers, selected specifically for their direct and expansive knowledge on current USAID polices, rules and issue resolution. Targeted Audience for Grant and Cooperative Agreement Compliance Course for USAID Staff and Partners Course includes USAID AOR/CORs and USAID Recipients or Contractors that manage assistance awards under a grants under contract (GUC) arrangement.

Course Content Overview

Day 1

  1. Legal Arrangements
  2. USAID Decision Makers – Relevant Authorities
  3. Assistance Instruments Type and Appropriate Use
  4. Fixed Award Amount (FAAs)

Day 2

  1. Award Execution
  2. Updates on 2 CFR 200 Implementation (all sections)
  3. Program and Financial Management Responsibilities
  4. Cost Share
  5. Program Income
  6. Budget Revisions
  7. Allowability of Costs

Day 3

  1. Procurement of Goods and Services – USG Rules
  2. Procurement of Goods and Services –  USAID Specific
  3. Property Management
  4. Personnel Issues – Local/External Staffing

Day 4

  1. Reporting and Recordkeeping
  2. Financial Compliance Matters
  3. Suspension, Termination, USAID Enforcement, Dispute and Appeals
  4. Branding and Marking
  5. Close-outs and Audits

Day 5

  1. USAID Standard Provisions  – Mandatory and Required As Applicable
  2. Fraud Awareness and Prevention
  3. Subaward Responsibilities
  4. Wrap Up

Course Content Updates

Claro KC makes every effort to ensure that its program content (training material and website) has the most up-to-date information. Training material is reviewed by subject matter experts and updated as appropriate before each Workshop by way of updated material in handbooks or handouts, whichever is more timely.  However, if there is insufficient time prior to presentation of the course to update the training materials, the instructor will advise the participants of the appropriate changes. As an example, updates to laws, guidance, policies, procedures are highlighted on the website as Breaking News and/or “news feeds” providing immediate notification.